Expense Report Template
This expense report sheet is for tracking business spending, mileage, and receipts in one place. It includes columns for Date, Category, Description, Miles, Amount entered, Line total, Paid with, Receipt, and a Mileage rate field in row 1. The sample lines show an airfare expense and a mileage entry, with mileage amounts entered in column D and line totals calculated in column F.
Free printable · PDF
- 2 pages
- US Letter, landscape — choose “Fit to page” for A4
- PDF, 61 KB
Free for personal, family and classroom use.
Enter the mileage rate in row 1, column I, then fill in each expense row as you go. Use the sheet to record travel, card purchases, cash expenses, and car mileage, and mark whether a receipt is included. Print the two-page landscape PDF for paper filing, or keep the XLSX version open while you update trips and monthly reimbursements.
Good for
- Track reimbursable work expenses
- Record mileage for travel claims
- Organize receipts by trip
Tip: Set the mileage rate before entering mileage lines so each total calculates correctly.
5 files · XLSX, PDF, DOCX
Get every sheet: Expense Report Templates
This sheet plus 4 more in one download, with the editable Excel and Word files. Excel expense report with automatic mileage, category totals and advances, a printable expense report form, a mileage log, a receipt checklist sheet and a travel expense policy starter template.
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Printable Expense Report Template
Printable Mileage Log
Printable Receipt Checklist
Travel and Expense Policy Template