Travel and Expense Policy Template
This one-page starter policy is for small businesses that need a simple travel and expense rule sheet. It includes fields for who the policy covers, approval before travel, airfare class, lodging limits, meal limits or per diem, mileage rate, non-reimbursable items, receipts required above a set amount, submission deadline, and reimbursement timing. It is set up as a starting point and should be adapted to your business needs and local tax rules.
Free printable · PDF
- 1 page
- US Letter — choose “Fit to page” for A4
- PDF, 58 KB
Free for personal, family and classroom use.
Fill in each field with your company’s rules, then share it with employees before they book travel or submit expenses. Keep it with your reimbursement forms so teams have one clear reference for what is allowed, what needs approval, and when claims should be turned in.
Good for
- Set travel rules for employees
- Share reimbursement requirements before trips
- Standardize expense claim expectations
Tip: Print a copy for onboarding packets so new employees get the policy before their first trip.
5 files · XLSX, PDF, DOCX
Get every sheet: Expense Report Templates
This sheet plus 4 more in one download, with the editable Excel and Word files. Excel expense report with automatic mileage, category totals and advances, a printable expense report form, a mileage log, a receipt checklist sheet and a travel expense policy starter template.
$5.00 USD, one-time 5 files · about $1.00 each
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Expense Report Template
Printable Expense Report Template
Printable Mileage Log
Printable Receipt Checklist