Printable Expense Report Template
This expense report template is for employees, managers, and office teams who need a simple way to record business spending. The 1-page letter landscape PDF includes fields for Employee, Department, Period, and Purpose, plus a table for Date, Category, Description, Amount, Paid with, and Receipt. It also includes summary lines for Total, Less advance, Less company card, and Amount due, along with Employee signature and Approver signature lines.
Free printable · PDF
- 1 page
- US Letter, landscape — choose “Fit to page” for A4
- PDF, 58 KB
Free for personal, family and classroom use.
Fill in the top fields first, then list each expense in the table as you go. Use the summary area to total the report and show any deductions before submitting it for approval. Print a new copy for each trip, project, or reimbursement request.
Good for
- Travel reimbursement records
- Monthly office expense claims
- Project spending summaries
Tip: Print in landscape mode so the full expense table stays easy to read and write in.
5 files · XLSX, PDF, DOCX
Get every sheet: Expense Report Templates
This sheet plus 4 more in one download, with the editable Excel and Word files. Excel expense report with automatic mileage, category totals and advances, a printable expense report form, a mileage log, a receipt checklist sheet and a travel expense policy starter template.
$5.00 USD, one-time 5 files · about $1.00 each
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Expense Report Template
Printable Mileage Log
Printable Receipt Checklist
Travel and Expense Policy Template